Lodge Committees

Standing Committee on Fraternal Assistance
Standing Committee on Sickness
Standing Committee on Arbitration

(As prescribed by Grand lodge Law)

Chairman – Toby Roberson
Co-Chairs – Jason Rhyne, Jason Varvel

Fraternal Assistance – It shall be the duty of the committee to examine all claimants for assistance, and if necessary, draw upon the Treasury in each instance an amount not exceeding
ten dollars. The facts in each case shall be reported to the Lodge at the next Stated Meeting.

Sickness – It shall be the duty of the committee to visit sick Brethren (unless it would be dangerous or imprudent to do so) and ascertain their condition and necessities; and to take such
actions as they may deem proper and necessary, both regarding the Brother or his family.

Arbitration – It shall also be the duty of this committee to settle all differences between Brethren, unless the parties prefer to bring the matter before the Lodge.

Committee on Finance
Chairman – Sandy Moore
Co-Chairs – Jason Rhyne, Dennis Dlabaj

It shall be the duty of the Worshipful Master, at the first stated meeting after the 24th of June, of each year, to appoint a Standing Committee on Finance, to be composed of three Master Masons,
members of this Lodge, and if possible, men acquainted with bookkeeping. The Committee on Finance is responsible for creating a realistic budget for each Masonic year. It should be presented
in a Stated Meeting, as soon as practical after the Lodge Officers are Installed and then voted upon unchanged in the subsequent Stated Meeting. The Finance Committee shall meet at least
semi-annually, and more often, if necessary, to:

  • Make recommendations on any needed changes in Lodge fees and dues.
  • Make recommendations on moving funds between the Operating Fund and the Building Maintenance Fund such that we maintain a proper reserve in the in the Building Maintenance Fund.
  • Make recommendations on making or changing Lodge Investments.
  • Make recommendations on any needed changes in splitting Concession Stand income.
  • All the reports of the Committee on Finance shall be read in open Lodge and included in the Lodge the minutes, noting any actions taken by the Lodge.
  • The Finance Committee is directed to monitor the completion of the IRS Form 990, 990-N or 990 EZ, or such other form as may be hereafter defined by the IRS (See Art. 284a).

Special Committees for the benefit of the Lodge

Vanguard Committee
Chairman – Joel Haka
Co-Chairs – Toby Roberson, Alan Robertson

The Vanguard Committee is responsible for recording and maintaining a progress report on all activities and functions as outlined in the 2022-2023 Vanguard Lodge Application Form. This Committee should:

  • Provide progress reports with dates at each stated meeting.
  • Provide quarterly reports for DDGM review.
  • Submit report no later than 2 weeks before deadline.

Investigations – Standards and Procedures – All New Petitioners
Chairman – Jerry McNair
Co-Chairs – Jason Rhyne

The Investigation process begins the minute a man contacts a Brother or a Lodge seeking membership. In keeping with the ‘Investigation Standards & Procedures’ manual issued by the Grand Lodge of Texas
in 2023, Allen Lodge has instituted a procedure to direct the accurate and formalize a method to conduct, investigate, examine, and make recommendation on all applicants for membership. Upon receipt of an
Petition for the Degrees of Freemasonry’ (Form No 26 – revised 2015) to the Lodge, the WM will assign 3 Master Masons of the Lodge to make up an investigation Committee. This Committee will then contact
then contact the Chairman of the Investigation Committee for additional information and training – BEFORE ANY COMMUNICATION IS MADE WITH THE PETITIONER. It will be the duty of the Investigation
committee to:

  • Secure a Criminal Background Check thru approved State of Texas.
  • Examine available resources thru network sites available in the public domain.
  • Schedule a meeting with the three selected Lodge Investigators of the new petitioner
  • Cover with the IC items of proper lodge investigation procedures.
  • Examine available resources thru network sites available in the public domain.
  • Schedule a meeting with the three selected Lodge Investigators of the new petitioner
  • Review Articles, 393, 403, and 452 with all Team members.
  • After the Team has completed their investigation, review their findings and methods with the committee, prior to submission to the Lodge for voting. GUARD WELL THE WEST GATE!

Bylaws Committee
Chairman – Robert Black
Co-Chairs – Jason Rhyne, Kevin Berry

Allen Lodge is governed by Grand Lodge of Texas Standard Form 23 – Bylaw’s. This Committee will:

  • Review existing Lodge-approved bylaws and determine if it is prudent to alter, adjust, or correct any of the existing bylaws as written.
  • Make recommendations for any such changes.
  • Provide updates to GLOT in accordance with the deadlines prescribed by the Grand Secretary’s office and Grand Lodge Law.

Community Builder Award Committee
Chairman – Dennis Dlabaj
Co-Chairs – Toby Roberson

It is the duty of this committee to:

  • Nominate should be a deserving member of the community who is NOT a Mason.
  • The Nominee should be well known for their service to the community, to the local, state, or national governments, to their Church or Synagogue, or to humanity.
  • Presentation shall be made at an open meeting of the Lodge, or such other place deemed appropriate by the Worshipful Master and the consent of the membership as per Title I, Chapter 5, Art. 14d of the Laws of The Grand Lodge of Texas.
  • If no deserving member of the community can be ascertained, the award will lay over to the next Masonic Year.

Blood Drive Committee
Chairman – Doug Hardwick
Co-Chairs – Joby Almero

It shall be the duty of this committee to:

  • Schedule Blood Drives that will benefit Masonic Hospitals or any Brother or his immediate family (if needed).
  • The committee shall inform Brethren of each upcoming drive.
  • This committee shall enlist the help of the Brethren needed to assure success of blood drive.
  • The Committee shall inform the Worshipful Master of the date and time for each drive.

Scholarship Committee
Chairman – Toby Roberson
Co-Chairs – Doug Hardwick

It shall be the duty of this committee to:

  • The Chairman, after consulting the Treasurer, sets the number and dollar amount of scholarships to be awarded based upon available funds, subject to Lodge approval.
  • The Scholarship Fund is not to be depleted in the award of scholarships to applicants.
  • Chairman sets the date and time for Scholarship Presentations with approval of Worshipful Master.
  • Chairman has responsibility of developing the Scholarship Application and sending it to Allen and Lovejoy High Schools.
  • Any application that is not fully completed or void of any information requested shall be deemed incomplete and not in consideration for scholarship award.

Lamar Award Committee
Chairman – Dennis Dlabaj
Co-Chairs – Toby Roberson

The Chairman may, at his discretion, appoint a committee to search for a deserving Teacher, Administrator, etc. who is deserving of the Lamar Medal & Certificate.

Fantastic Teeth Club Committee
Chairman – Lane Worthen
Co-Chairs – Robert Black

It is the duty of this committee to administer the “Fantastic Teeth Club” Program by:

  • Contacting all Allen Title I Elementary schools and getting a head count of all First Grade Students.
  • Ordering enough “Fantastic Teeth Club” tooth kits so all First Grade Students may receive one.
  • Assembling the kits provided.
  • If possible, make presentations to First Grade Students at all participating schools.

Take Time to Read Committee
Chairman – Lane Worthen
Co-Chairs – Robert Black

It is the duty of this committee to administer the “Take Time to Read Program” to all Allen Elementary Schools by:

  • Contacting all Allen Elementary Schools and getting a head count of all eligible students.
  • Ordering enough March “Take Time to Read Program” calendars for the Elementary students.
  • Delivering calendars to all participating schools.
  • Collecting the names of the students and their teachers who read during March.
  • Ordering enough “Take Time to Read” book bags from the Texas Scottish Rite Hospital and printing the student certificates.
  • Distributing book bags and certificates to all student participants.

Service Awards Committee
Chairman – Toby Roberson
Co-Chairs – Jason Rhyne, Alan Robertson

It is the duty of this committee to:

  • Work with the Secretary and compile a comprehensive list that will include contact information of Brethren who are due to receive their Twenty-Five, Forty-, Fifty-, Sixty-, and Seventy-Year Service Awards.
  • The Worshipful Master will set the date and time for the Award Ceremony to be held in open Lodge.
  • Once the list is compiled, the committee will contact the members due to receive their service awards.
  • The committee may enlist as many additional Brethren to assist in contacting members as they deem necessary.
  • Worshipful Master will contact the DDGM to present service awards of fifty years and above.
  • The Worshipful Master will arrange for the awards to be presented to those brethren who are unable to attend Lodge due to ill health or immobility.
  • The Committee will verify that we have a current Email address, cell phone number, wife’ s name (if applicable) and mailing address for each of the Service Award Recipients.
  • The Committee will compile the information and forward it to the Worshipful Master and Secretary for their records and the Secretary shall make any necessary corrections to the Grand Lodge Data Base.

Golden Trowel Award Committee
Chairman – Gary Rock
Co-Chair – Dennis Dlabaj

It is the duty of this committee:

  • To consider and nominate, if applicable, a Brother they deem worthy of the Golden Trowel Award.
  • Nominee shall meet Grand Lodge requirements as outlined by the Committee on Masonic Education and Service and is contained in the Golden Trowel Application.
  • The presentation shall be made at a Called Meeting with the award presentation being the only business transacted per Title I, Chapter 5, Art. 14c of the Laws of The Grand Lodge of Texas.
  • The Golden Trowel Award does not need to be awarded if no worthy Brother can be identified.

Calling and Attendance Committee
Chairman – Jason Tentativa
Co-Chairs – Whistler Vance, John Lanier, Nicholas Rock

It is the duty of this committee to:

  • Contact the brethren and notify them of upcoming Stated, Open, and Called Meetings and notify the brethren about other Lodge functions and Funerals.
  • This committee shall at such other times, under the direction of the Worshipful Master or the Senior or Junior Warden in his absence, contact the brethren.
  • A call from the Calling Committee Brother may be the only non-sales call a Brother may receive during any given month. These calls provide a vital communication link between every Brother and the Lodge.
  • The duties of the Phone or Calling Committee should include, but are not limited to:
    • Calling EVERY Brother. This should include Lodge Officers, a few days before EACH Stated Meeting, Called Meeting & Special Event.
    • Inform the Brother about upcoming items of interest and the menu (if we are dining).
    • Asking if the Brother is coming to the meeting/event, and if not, why not?
    • Asking if the Brother needs or would like transportation to and from the Lodge.
    • Asking if the Brother has any sickness, distress, or good news he would like to share with the Lodge.
    • Asking if the Brother would like or needs any help, aid, or assistance; a Brother’s welfare/well-being check.
    • Verifying that the Brother’s contact information (Address, Email, Wife’s Name & Phone Numbers) is correct, and then reporting to the Secretary any changes, in addition to reporting non-working or bad phone numbers.
    • Provide a head count to the Senior Steward so that he can get an idea on how much food to prepare.
    • Ask if a Brother prefers to receive “Text” Messages instead of/or in addition to calls, then ask him for the cell phone number upon which he would like to receive “Texts”.
    • Make the Secretary aware of his preference.
    • If you are unable to make the calls, then ask a newer Entered Apprentice or another Brother to make the calls for you. This will help acquaint them with the Brother’s) Names and will help build relationships.

Committee on Arrears
Chairman – Toby Roberson
Co-Chairs – Alan Robertson, Jason Rhyne

It shall be the duty of this Committee to work with the Secretary to contact all members in arrears on their dues and ascertain the reason for non-payment and if they need assistance or to have
their dues remitted to become current and bring the matter before the Lodge for a vote on remission of dues.

Degree Committee
Chairman – Miguel Sereno
Co-Chair – Matthew Whalin

It shall be the duty of this Committee to:

  • Assemble Degree Teams.
  • Work with the Candidate, Worshipful Master, Secretary, and Instructor (if applicable) in finding a suitable date and time to confer the degree.  The date and time of the degree conferral shall be broadcast to the Lodge Brethren.
  • Entered Apprentice Degree:
    • Schedule a time for petitioner and spouse, if applicable, to visit the Lodge and receive the first book in the Lodge System of Candidate Information prior to the Degree being conferred.
    • Ensure that the petitioner also receives the second book in the Lodge System of Candidate Information prior to receiving the Entered Apprentice Degree.
  • Fellowcraft Degree:
    • Ensure that the petitioner also receives the third book in the Lodge System of Candidate Information prior to receiving the Fellowcraft Degree.
  • Master Mason Degree:
    • Ensure that the petitioner also receives the fourth book in the Lodge System of Candidate Information prior to receiving the Master Mason Degree.
    • The committee shall ensure that the candidate receives the Additional Lodge Light (A.L.L.) Activity book after the Candidate’s Master Mason Degree is conferred.

    History and Education Program Committee
    Chairman – Doug Hardwick
    Co-Chair – Nicholas Rock, John Lanier

    It shall be the duty of this Committee to:

    • Assemble Degree Teams.
    • Work with the Candidate, Worshipful Master, Secretary, and Instructor (if applicable) in finding a suitable date and time to confer the degree.  The date and time of the degree conferral shall be broadcast to the Lodge Brethren.
    • Entered Apprentice Degree:
      • Schedule a time for petitioner and spouse, if applicable, to visit the Lodge and receive the first book in the Lodge System of Candidate Information prior to the Degree being conferred.
      • Ensure that the petitioner also receives the second book in the Lodge System of Candidate Information prior to receiving the Entered Apprentice Degree.
    • Fellowcraft Degree:
      • Ensure that the petitioner also receives the third book in the Lodge System of Candidate Information prior to receiving the Fellowcraft Degree.
    • Master Mason Degree:
      • Ensure that the petitioner also receives the fourth book in the Lodge System of Candidate Information prior to receiving the Master Mason Degree.
      • The committee shall ensure that the candidate receives the Additional Lodge Light (A.L.L.) Activity book after the Candidate’s Master Mason Degree is conferred.

    Candidate Instruction Committee
    Chairman – Miguel Sereno
    Co-Chair – Matthew Whalin, Sandy Moore

    It shall be the duty of this Committee to:

    • When asked or appointed, to instruct the candidates in the esoteric work of the Entered Apprentice, Fellowcraft, and Master Mason Degrees, i.e., Trial Lecture of the three degrees.
    • Committee members should be able to answer any Masonic question posed to them from the candidate regarding their degree. Candidate may be referred to any Masonic scholar’s book or website that can assist in answering their question.

    Keep Allen Beautiful Committee
    Chairman – Dan Melamedorf
    Co-Chair – Doug Hardwick

    It shall be the duty of the committee to coordinate all efforts in conjunction with the City of Allen to provide timely service on the assigned streets for the “Keep Allen Beautiful” project (Quarterly).

    Fund Raising Committees

    It is the duty of the following Committees to perform fundraising activities for the Lodge. The Chairman may appoint such other Brethren as he may deem necessary to assist with ideas for fundraising activities and enlist any assistance that may be necessary to perform such activities.

    Concessions Committee
    Chairman – Dan Melamedorf
    Co-Chair – John Wilkerson

    It is the duty of this committee to communicate with the Allen Independent School District relating to all concession activities. Drawing upon all Lodge Members as necessary to fulfill the requirements for this important community function and fundraiser. Concession Stand Proceeds are to be split as defined in our Lodge Rules & Regulations.

    Allen Lodge Annual Golf Tournament Fund Raiser Committee
    Chairman – Dan Melamedorf
    Co-Chair – Alan Robertson, Jason Rhyne

    It is the duty of this committee to plan, prepare, and conduct the annual Allen Masonic Lodge’s Golf event.

    Technology Committee
    Chairman – Scott Thompson
    Co-Chairs – Joby Almero, Jimmy White, Doug Kale

    It shall be the duty of this Committee to:

    • Lead all aspects of website development, Social Media Development, and calendar integration.
    • Find a better way to communicate with the Lodge membership to include all aspects of social media.
    • Maintain and make any appropriate changes to the Lodge’s Social Media Platforms.
    • Work with the Worshipful Master and other committees to place documents and information that are of interest to the membership on the website.
    Publicity Committee
    Chairman – Robert Black
    Co-Chair – Toby Roberson

    It shall be the duty of this Committee to:

    • Post notices of all Lodge Stated, Called and Special Meetings.
    • Advertise in the City of Allen, surrounding areas, and any print media that do not require a fee for posting.

    Building and Property Committee
    Chairman – Jason Rhyne
    Co-Chairs – Chris Pitcher, Mark Wilkerson

    This Committee shall:

    • Communicate with the Worshipful Master and Wardens regarding any emergency, and with their concurrence, take steps to remediate the problems.
    • Report monthly on the status of the building and grounds.
    • Develop a routine maintenance plan and implement it.
    • Request approval from the Lodge to make repairs or improvements to the Lodge Building or grounds.

    Masonic Burial Service Committee
    Chairman – Jerry McNair
    Co-Chairs – John Wilkerson, Dennis Dlabaj, Toby Roberson, Kevin Berry

    • It is the duty of the members of this committee, when requested to render the last Masonic Rites to a deceased Brother and his family.
    • Any member that has been asked to perform a ceremony shall verify that the Worshipful Master of the deceased Brother’s Lodge is informed of the pending service.
    • The Worshipful Master will notify as many brethren as possible of the pending service.
    • The Secretary of Lodge, when possible, will furnish deceased Brother’s Masonic Record.

    Mentorship Committee
    Chairman – John Wilkerson
    Co-Chairs – Jerry McNair, Kevin Berry, Dennis Dlabaj

    It shall be the duty of this Committee to:

    • Nurture and care for Entered Apprentices, Fellowcrafts, and Master Masons who are in danger of not completing their esoteric work.
    • Talk to, encourage, and re-activate all Brothers who have not attended Lodge lately.
    Dress Code
    • The dress code for Stated, Called and Open Meetings shall be at least clean blue jeans and a collared or polo type shirt.
    • The preferred dress for all meetings is Business Casual, i.e., Slacks or khakis and a collared or polo type shirt.
    • Shorts of any kind are not permitted to be worn in the Lodge Room during Stated, Called or Open Meetings by members of Lodge.
    • Shorts may be worn at certain other times such as meetings for practice of floor or degree work, clean-up days, etc.
    • Coat and tie are required of Officers for Stated, Called or Open Meetings for any of the following purposes:
      • Official Visit of District Deputy Grand Master.
      • Announced visits from other Grand Lodge Officers.
      • Presentation of Golden Trowel Award.
      • Presentation of Community Builder Award.
      • Presentation of Masonic Service Awards.
      • Scholarship Presentations.
      • Presentation of the Lamar Award.
      • Installation of Officers.
      • At any other such time when the Master of Lodge requests or the Senior or Junior Warden requests in his absence.
    Use of Cell phones in the Lodge Room
    • Cell phones shall be silenced or turned off before entering the Lodge Room.
    • Cell phone use is prohibited during the conferral of degrees unless it is necessary. If a Brother’s cell phone rings during a degree, he owes the Lodge a $ 50.00 fine. If a Brother’s cell phone rings during a Degree Obligation, he owes the Lodge a $ 100.00 fine. (Fines are to be put in the New Lodge Building Fund.)
    • The only permissible use of a cell phone during Stated or Called Meetings is to:
      • Check a text or email that has to do with their occupation.
      • Make a calendar notation of an upcoming event.
      • Make a notation of an upcoming event or, when asked by one of the principal officers, check the availability of dates for an upcoming event or, when requested by the Worshipful Master.
      • Check the status of a message or email related to a family emergency.